Adding and embedding audio into PowerPoint

August 29, 2007

In a recent post I mentioned about embedding audio into a PowerPoint presentation which you wanted to share or distribute (say on a VLE).

This is proving to be quite a popular post, but I did think that some people may be looking at it on how to add audio to a presentation in the first place.

You can add audio clips to a presentation or record audio for use in the presentation. You can even play a track from a CD, though you will not be able to embed a CD audio track.

To add audio to a PowerPoint presentation (this is using PowerPoint 2003) from the menu.

Insert > Movies and Sounds > Sound from File…

Adding and embedding audio into PowerPoint

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Embedding audio into PowerPoint presentations

August 22, 2007

If you have created a PowerPoint presentation and added some audio files, say an audio track or a recording from the British Library Archival Sound Recordings collection you may find when you upload the presentation to a website or your VLE that the audio files are now “missing”.

This is because PowerPoint has an option that for files bigger than a certain size it will link to them rather than embed them. This is fine if you play the presentation from your laptop or computer, but rather annoying for a learner who has downloaded the presentation from the VLE and is attempting to play the presentation at home.

In PowerPoint 2003

Tools > Options > General Tab

Embed files screenshot

Link sounds with file size greater than <insert a number which is larger than the size of the audio files being used>

I tested this on our Moodle VLE and it worked a treat. I would guess that later and earlier versions of PowerPoint have a similar option.


Creating Accessible Presentations

August 7, 2007

TechDis have published the third of their accessibility essentials guides. This third guide can tell you all you need to know about creating accessible presentations in PowerPoint.

As multimedia presentations are increasingly favoured as a means of delivering lectures, the importance of making them accessible to all learners becomes crucial. Software such as PowerPoint can present barriers to some learners, but it can also support others, and this Guide to Creating Accessible Presentations can show you how.

It has four sections:

  • Using Microsoft PowerPoint Accessibly within Teaching and Learning
  • Implementing Inclusive Practice
  • Delivering Presentations Inclusively
  • Good Practice in Providing Alternative Outputs to Support Accessibility

The guide also looks at the importance of making PowerPoint components accessible for others to re-use.

Check out the guide.


JISC Digitisation Conference Presentations

July 22, 2007

The presentations from the JISC Digitisation Conference 2007 are now available from the conference blog. This will be useful as (obviously) I couldn’t attend all the parallel sessions and there were quite a few I wanted to attend.